Skip to content

5 Practical Steps to Digitalizing Safety Management

Learn how to take the first steps towards digitalizing safety management..

Digitalization has transformed many aspects of modern businesses, and safety management is no exception. According to KPMG’s global survey, 67% of surveyed companies have heavily invested in technology to speed up their digital transformation since 2019.

With the advent of advanced technology and digital tools, it has become easier than ever for companies to streamline their safety management practices and ensure a safer workplace for their employees. Therefore, companies look to take a proactive approach away from traditional safety management, and view safety as an objective rather than a requirement.

However, choosing the right technology and tools can be a daunting task. In this blog post, we'll provide practical advice for companies looking to digitalize their safety management practices, including how to choose the right technology and tools.

Understand the Relevant Standards and Regulations 

The stepping-tone to digitalizing your safety management practices is to understand the relevant standards and regulations in your industry. Standards like ISO 45001 (which recently replaced OHSAS 18001) provide guidelines for managing occupational health and safety and are recognized worldwide. Understanding these standards will help you identify the requirements for your digital solution and ensure that your safety management practices are compliant.

Identify Your Safety Management Needs

A crucial aspect of effective safety management is identifying the tasks and responsibilities that need to be addressed, which can be achieved by assessing the risks associated with your industry. For example, if you work in construction, you may need a digital solution that can help you manage risk assessments, PPE requirements, and safety vest inventory. Once you have identified your safety management needs, you can start looking for the right digital tools.

Choose the Right Digital Solution

When choosing a digital solution, it's essential to consider the specific needs of your business. Look for a solution that is scalable, customizable, and integrates with your existing systems. A good digital solution should be user-friendly, accessible from anywhere, and able to automate repetitive tasks. It is also crucial to consider the cost implications of digitalizing your safety management practices Additionally, look for a solution that offers analytics and reporting capabilities so that you can track your safety performance and identify areas for improvement.

Train Your Employees

Implementing a digital solution for safety management requires training your employees. Ensure that everyone in your organization understands the benefits of the new system and how to use it. Provide training sessions, user manuals, and ongoing support to ensure that everyone is comfortable using the system. The right digital solution would make training your employees easier by having consistent user-friendly Graphical User Interface (GUI) in all platforms.

Monitor and Improve

The continuous monitoring and improving of your safety management practices is an ongoing process that ensures a culture of safety is fostered and sustained within the organization. Use the analytics and reporting features of your digital solution to track your safety performance and identify areas for improvement. Make use of the visual dashboards that display your Key Performing Indicators (KPIs) all in one glance. Make adjustments as needed to ensure that your safety management practices remain effective.


Digitalizing safety management practices can improve workplace safety, increase compliance, and streamline processes. Understanding relevant regulations and identifying safety management needs is essential when choosing the right digital solution for your business. Once implemented, training employees and continuously monitoring and improving safety management practices is crucial for success. Investing in a digital solution can benefit your business and foster a culture of safety that prioritizes the well-being of your employees.

We hope this blog post has provided you with practical advice for digitalizing your safety management practices. If you have any questions or comments, please let us know in the comments below.